Sample car rental agreement

Vehicle rental agreement

Under a car rental agreement, the lessee pays the owner rent for the temporary use of the vehicle. If you want to conclude an agreement that does not involve the payment of money, that is, to use the car for free, you should enter into a free use agreement.

The contract must stipulate the obligations of the parties. Typically, it is the lessor's responsibility to deliver the vehicle to the lessee in good condition. And the lessee’s responsibilities include making monthly payments on time and, after the terms specified in the contract, returning the car to the owner in working condition, taking into account natural wear and tear.

You can use the standard car rental agreement form presented below.

List of necessary documents for drawing up a car rental agreement in 2019.

Passport.
Registration document (for foreign citizens).
Driver's license of the appropriate category. For foreign citizens, an international driver's license or a notarized translation of the license.
Vehicle registration certificate.
Technical passport of the vehicle.

Legal entities will additionally need

Power of attorney for the right to sign contracts.
Certificate of registration and charter of the enterprise.

There are no strict requirements for drawing up a car rental agreement. It can be written in any form by hand or printed on a printer. The main condition is the presence of passport data of all participants in the transaction and signatures of the parties. Despite the fact that the presence of many clauses is not necessary, it is still better to write them down in the contract.

Mandatory terms of the agreement:

Availability of passport data (addresses and details);
Availability of signatures in the contract;
Detailed characteristics of the car (make, model, color, state registration number, identification number, body number, chassis number);
If during inspection of the vehicle any defects are identified, they must be recorded in the contract.

Additional terms of the agreement:

Rental period . There are no restrictions on the term of the Vehicle Rental Agreement. Therefore, if the terms are not specified in the agreement, the agreement is considered unlimited and will be valid until the tenant or the landlord wants to terminate it.
Rent . The contract must specify the form, procedure and timing of making contractual payments. In case of violation of payment terms, it is worth prescribing compensation for losses to the tenant.
Provision of a vehicle and its return . This clause of the contract specifies the technical condition of the transferred vehicle. It is also worth writing down a list of things to be transferred (keys, car documents, first aid kit, fire extinguisher, etc.).
Insurance . If this clause is not specified in the contract, then the costs are borne by the tenant.

If you still have questions about how to correctly fill out a car rental agreement, you can familiarize yourself with the completed sample.

Sample car rental agreement (Doc)

Sample car rental agreement (PDF)

Car rental agreement

Document type: Vehicle rental agreement

To save a sample of this document to your computer, follow the download link.

Document file size: 8.8 kb

A car rental agreement is concluded between its owner (lessor) and the lessee. It is worth noting the fact that the agreement can differ in two types: bareboat and crewed. In the first case, the lessor transfers exclusively the car to the lessee with the right to own it for a specified period. The recording document in this case is the vehicle acceptance certificate.

If the owner provides a car with a crew, in such a situation, in addition to the car itself, he also provides the tenant with his service for the technical operation of the vehicle and its management. It is important that in this case, the provisions regarding the renewal of a car rental agreement for an indefinite period, as well as the preemptive right of the second party, become irrelevant and do not apply to this type of agreement. When drawing up a document for renting a car with a crew, a written form of the agreement is required.

The contents of the car rental agreement determine the terms of the transaction, the amount of payment, as well as the rights and obligations of each participant. The lessee's obligations include proper operation of the car in accordance with the terms of the document, as well as timely payment of the required amount to the lessor.

Car rental agreement form

Sample car rental agreement (completed form)

Download Car rental agreement

CAR RENTAL AGREEMENT No.

1. THE SUBJECT OF THE AGREEMENT

1.1. The Lessor transfers for temporary use to the Lessee a car of the make of the year, engine No., body No., colors, license plate, registered in the traffic police of the region, owned by the Lessor on the right of private ownership.

1.2. The cost of the car is set in rubles on the basis of the appraisal report, which is an Appendix to this agreement.

2. CONDITIONS OF THE AGREEMENT

2.1. The Lessor provides the car in good condition according to the Transfer and Acceptance Certificate, which is an integral part of this agreement.

2.2. The lessee undertakes, upon expiration of the contract, to return the car in a condition corresponding to that reflected in the Transfer and Acceptance Certificate, taking into account normal wear and tear.

2.3. The lessee makes repairs to the car at his own expense.

2.4. The lessor is given the right to use the leased car for personal purposes during non-working hours, using his own fuel and lubricants (gasoline, etc.).

2.5. When using the car in accordance with clause 2.4, the parties are obliged to transfer the car to each other in good condition. When accepting and handing over the vehicle, the parties check its technical condition, discuss any existing faults and then eliminate them in accordance with Section 5 of this agreement.

3. PAYMENT PROCEDURE

3.1. The tenant agrees to pay rubles for renting a car.

4. DURATION OF THE AGREEMENT

4.1. The agreement was concluded for a period from " " year to " " year and can be extended by the parties by mutual agreement.

5. RESPONSIBILITY OF THE PARTIES

5.1. The Lessee is responsible for the safety of the rented car during working hours and in the event of loss or damage to the car during this time, he is obliged to compensate the Lessor for the damage caused, or to provide an equivalent car within 5 days after its loss or damage. In case of delay in compensation for damage or provision of an equivalent car within the specified period, the Lessee shall pay a penalty in the amount of % of the cost of damage or the estimated value of the car.

5.2. The Lessor is responsible for the safety of the vehicle during non-working hours. If the rented car is damaged or lost when used in accordance with clause 2.3 of this agreement, the Lessor is obliged to repair the damage at its own expense or compensate the Lessee for the loss caused. The amount of compensation is determined by agreement of the parties.

6. OTHER CONDITIONS

6.1. The agreement may be terminated early or amended by agreement of the parties.

6.2. By agreement of the parties, the rented car is valued at rubles. This assessment is taken into account when compensating for damage.

6.3. In all other respects that are not regulated by this agreement, the parties are guided by the current legislation of the Russian Federation.

6.4. The agreement is drawn up in two copies having equal legal force.

Car rental agreement

___________ “__”________ 20__

________________________, hereinafter referred to as the “Tenant”, represented by ________________________, acting on the basis of ______________, on the one hand and gr. _________________________________, hereinafter referred to as the “Lessor”, on the other hand, have entered into this agreement as follows:

1. The Subject of the Agreement

1.1. The Lessor provides the Lessee, for a fee stipulated by the contract, with a vehicle in accordance with the characteristics specified in clause 1.2. of this Agreement, hereinafter referred to as a Car for temporary use (rental).

1.2. The vehicle meets the following specifications:

Car model: ____________________________

Car class: ____________________________

Government number: _______________________

Year of issue: ________________________________

Body number: __________________________

Engine number: ______________________________

Car color: ______________________________

Registration certificate _____________________

Fuel ______________________ _____________

1.3. Based on the appraisal report, the value of the car is established in the amount of ___________________. The assessment report is an Appendix to this agreement.

2. Terms of the agreement

2.1. The Lessor provides the car in good condition according to the Transfer and Acceptance Certificate. The acceptance certificate is an integral part of this agreement.

2.3. The lessee carries out _______________________ repairs to the car at his own expense.

2.4. The car can only be driven by the Lessee personally, only with the written consent of the Lessor. The written consent of the Lessor is this Agreement and the annexes to this Agreement (transfer and acceptance certificate).

2.5. The risk of accidental loss, damage, theft of the Car from the moment of its transfer to the Lessee and until the moment of acceptance from the Lessee by the Lessor is borne by the Lessee.

2.6. If the Lessee discovers shortcomings in the rented Car that completely or partially prevent its use, the Lessor is obliged, within 10 days from the date of the Lessee’s statement about the shortcomings and provision of the Car, to eliminate the shortcomings of the Car free of charge or replace it with another Car that is in good condition.

2.7. If the shortcomings of the Car rented out were the result of the Lessee violating the rules of operation and maintenance of the Car, the Lessee shall pay the Lessor the cost of repair and transportation of the Car.

3. Terms and purposes of rent (hire)

3.1. The car is provided for a period of ____hour ___min. ___________ to____ hour.____ min. ____________,

with a mileage limit along the travel route for the period of USE of no more than _______ (_________) kilometers per day.

The validity of this Agreement may be extended by drawing up an additional agreement.

3.2. The car is provided by the Lessor to the Lessee for personal use.

3.3. The Lessee has no right to use and drive the Car:

— Outside the territory included in ________________________________________________ ;

— In a state of intoxication (alcoholic, toxic, narcotic...);

— When transporting contraband goods and for other purposes contrary to the law;

— As a means of making profit and entrepreneurial activity;

— For towing another vehicle, cars and trucks;

- In any competition;

— As a means of transporting parcels and other large and small cargo;

— Including transferring the right to drive and the Car itself to third parties, as well as otherwise disposing of the rented Car without the written permission of the Lessor.

2.4. The delay in using the car cannot exceed 30 (thirty) minutes without warning the Lessor from the deadline for using the car specified in clause 2.1. actual agreement.

4.1. The Lessor insures the Car independently, in the amount corresponding to the class of the car specified in clause 1.2 of this Agreement.

4.2. The Lessor insures the Tenant’s obligatory civil liability to third parties.

4.3. For damage caused in excess of insurance compensation, the Tenant is liable to the Lessor in full, primarily at the expense of the deposit. The amount of the deposit in the part that exceeds the compensation for losses, taking into account the insurance compensation, is returned to the Tenant after the Lessor receives the insurance compensation.

4.4. The Lessor is not responsible for the actions (inactions) of the Tenant that cause damage (harm), including to third parties. In accordance with this Agreement, damage (damage) caused to third parties (property of third parties) by the Tenant is compensated in accordance with Art. 648 Civil Code of the Russian Federation.

4.9. Car components are not insured. The tenant bears full financial responsibility in the event of absence, damage or other comments on the components. The Tenant's financial liability also extends to glass broken during the theft of things from inside the car.

5. Payment procedure

5.1. The tenant undertakes to pay for the rental car _________________________________,

5.2.
For the purpose of proper execution of this Agreement, the Agreement Performance Guarantee, hereinafter referred to as Security (Pledge), is used.

5.3. The deposit is paid by the Tenant at the time of concluding this Agreement.

5.4. Payment for violation of the terms of the Agreement in terms of failure to comply with the deadlines for returning the car from rental, for exceeding the established mileage limit, for damage to the vehicle caused by improper operation or illegal actions of third parties, for lost profits of the Lessor in case of violation of the deadlines for returning from rental to provide the Car to the next to the client, for the restoration of documents and keys in case of their loss, for the loss of tools and accessories with which the Car is equipped, is made immediately after the return of the Car from rental, according to the current prices of the Lessor, at the expense of the amount of Security (deposit), if the amount of Security is insufficient, This is covered by the Tenant by paying an additional amount of money.

5.5. The security (collateral) is applied in favor of the Lessor immediately after discovery of the fact of causing damage to the Lessor in the amount of the damage caused, regardless of the determination by the traffic police or the Court of the Tenant's guilt, registration of the fact of the accident, or the absence of such registration, the presence or absence of the Lessee himself or another person who caused damage to the Car and so on. on the basis of the Certificate of acceptance of the transfer of the Car.

5.6. In case of violation of the terms of the Agreement in terms of non-compliance with the terms of delivery of the Car from the rental (more than 30 minutes without warning), the Lessee, starting from the day of delay, pays the Lessor a rental fee for the Car in the amount of one and a half until the actual return of the Car from the rental.

5.7. Payment for exceeding the Vehicle mileage limit established by the Agreement is ______ (_________) rubles for each kilometer.

5.8. If this agreement does not provide for payment for a particular violation, then the Parties agree on compensation for damage based on the prices for spare parts, work and services in effect in the city _________________ at the time of the violation.

5.9. If the Lessee returns the Car earlier or later than the established period, each less than full day is considered a full day. If there is any remaining fuel (gasoline), its cost will not be reimbursed to the Lessee.

5.10. The Lessee does not object to the recovery of the amount of damages incurred by the Lessor in connection with non-fulfillment (improper performance) of this Agreement by the Lessee for the entire time that the Car was not operated by the Lessor, including in connection with the absence and/or repair of the Car as the Lessee and/ or by the Lessor, or by third parties involved for repairs, etc. in an indisputable manner in the amount of one and a half rent for each day of delay and/or downtime.

6. Rights and obligations of the parties

6.1. The lessor is obliged:

6.1.1. Deliver the Car within the established time frame and time in accordance with this Agreement in a technically sound condition, complete in accordance with the Transfer and Acceptance Certificate (Appendix No. 1).

6.1.2. Provide the right to test drive the Vehicle to evaluate the operation of mechanisms, components and assemblies after concluding this Agreement.

6.2. The lessor has the right:

6.2.3. Terminate this agreement and demand the return of the Car if the Lessee violates the rules for operating the Car and the terms of the agreement.

6.2.4. Refuse the Tenant to extend the term of this agreement.

6.3.1. Carefully study this Agreement, the Instructions and other Appendices to this Agreement. Strictly comply with them and bear full financial responsibility for their violation and damage caused, in accordance with the legislation of the Russian Federation and this Agreement, comply with the terms of this Agreement, know the traffic rules, and also:

— use the Vehicle exclusively for its intended purpose, in accordance with the technical characteristics and operating conditions;

- treat the Car with care, returning it to the Lessor in the same condition as it was accepted in accordance with Appendix No. 1, while maintaining the proportions of wear of wheels, parts, mechanisms, assemblies, and assemblies to the distance traveled during the total rental time;

— maintain the proper condition of the Car during the rental period and bear additional costs associated with the operation of the Car (fees, fines, other monetary penalties associated with the Lessee’s violation of traffic rules during the rental period, as well as costs for fuels and lubricants, etc.);

— drive the Car personally within the boundaries of the region specified in clause 3.3 of this agreement;

— immediately report any defects found in the Vehicle;

— immediately report all cases of road accidents;

- do not hide damage to the Car, do not make improvements, replace components, assemblies and other mechanisms, any types of repairs and maintenance, do not violate the integrity of seals and markings of fasteners of the Car without the consent of the Lessor;

— store the car, if it is not in use but is rented, in a safe place (guarded parking lot, garages, boxes, etc.) at any time of the day;

- do not transport objects and things that damage the paintwork of the body, doorways, the integrity of the upholstery, covers and interior equipment, interfere with the free control of the Car and limit visibility, exceeding the permissible maximum weight;

— return the Car after rental in a clean condition. If the body and interior of the Car are contaminated, the Lessee undertakes to pay for cleaning (washing) the Car according to the Lessor's current tariffs.

— do not drive the Car while under the influence of drugs, alcohol or toxic substances.

6.3.2. Return the Car within the terms under this Agreement in technically sound condition according to the Transfer and Acceptance Certificate.

6.3.3. Pay the cost of: lost property, restoration of documents, other real damage, as well as lost profits in the amount of the daily tariff in the amount of one and a half times for each day of downtime of the Car for all the time required to eliminate the cause of downtime.

6.3.4. The Lessee shall compensate for full damage to the Lessor, including accidental destruction of the Car, if he violated the rules of operation of the car, other terms of this agreement, including if:

— At the time of the accident, the Lessee, while driving the Car, was in a state of alcohol, drug or other intoxication.

— The vehicle was used for off-road driving for driving lessons.

— Damaged interior, suspension, tires.

6.4. Disputes between the parties, if it is impossible to resolve through negotiations, are considered in the manner established by the legislation of the Russian Federation at the location of the Lessor.

7. Duration of the contract

7.1. The agreement was concluded for the period from “__”________ 20__ to “__”________ 20__ and can be extended by the parties by mutual agreement.

8. Other conditions

8.1. The agreement may be terminated early or amended by agreement of the parties.

8.2. By agreement of the parties, the rented car is valued at _________ rubles. This assessment is taken into account when compensating for damage.

8.3. In all other respects that are not regulated by this agreement, the parties are guided by the current legislation of the Russian Federation.

8.4. The agreement is drawn up in two copies having equal legal force.

9. Addresses and details of the parties

Lessor: __________________________ passport series _______ No. ________ issued by ___________________________ address: ___________________________

Tenant: _____________________________ passport series _______ No. ________ issued by ___________________________ address: ___________________________

Lessor ____________________ Tenant ____________________

Sample car rental agreement between a legal entity and an individual

Car rental has now become a fairly common way to use transport without purchasing it. Legal entities also resort to it, renting a vehicle from individuals under a contract. It is important to include in the agreement all the necessary points related to the operation of the vehicle.

There are two types of such contracts: with a crew and without a crew. In the first case, you need to carefully consider the wording of the terms of the document. This must be a car driving service. Otherwise, the relationship will be considered as an employment relationship between you and the organization hiring the vehicle with the driver.

Car rental agreement between a legal entity and an individual : download the form and sample (the agreement includes an acceptance certificate)

Car rental agreement between an organization and an individual with crew : download form and sample

Laws governing rental relations

All issues related to car rental by a legal entity are discussed in paragraph 3 of Chapter 34 of the Civil Code. It outlines the obligations of the parties, forms of agreements, etc. in cases of hiring transport with or without a crew.

The most common situation is renting a car from an individual along with transportation services (crew). Then the lessor is obliged to ensure that a driver with appropriate qualifications is selected to drive the rented vehicle. In this case, the lessor is responsible for ensuring that the driver has all the necessary documents, sufficient skills and proper physical condition (Article 632 of the Civil Code).

All costs that the parties will bear during the operation of the car can be specified in the contract. The lessor is obliged to ensure that the equipment is in good working order, and his employee carrying out the transportation is obliged to obey the orders of the lessor.

In the case of renting a car without a crew (Article 642 of the Civil Code), it is transferred to the use of the lessee without the use of vehicle driving services. Additionally, the tenant undertakes to resolve issues related to:

refueling;
current repairs;
storage.

In fact, he becomes the owner of the car before the expiration of the contract.

Rules for filling out the contract

The contract must be drawn up in writing, indicating all essential conditions:

an accurate description of the subject of the agreement;
parameters for using the vehicle that were agreed upon by both parties;
the amount of rent and the procedure for its payment;
contract time.

It is extremely important to clarify which party will ensure the maintenance of the car, as well as carry out major repairs if necessary. Most often, current repairs are carried out at the expense of the lessee, and major repairs are carried out by the owner of the car. Upon expiration of the contract, the lessee is obliged to return the vehicle in good condition, taking into account the degree of wear and tear.

Filling out a car rental agreement between a legal entity and an individual step by step

This type of agreement is considered quite complex due to the fact that a fairly large number of circumstances and conditions must be taken into account. If you write down all the points as accurately as possible, then if problems arise on either side, they can be resolved in accordance with the points specified in the contract. It is recommended that you draw up the document carefully.

The form of the car rental agreement does not have a legislative basis and is only advisory in nature. It is important to have only a few mandatory conditions that are contained in similar agreements.

The contract must indicate the date, place of drawing up and details of the parties. The legal entity states its full name, director and the basis for its actions on behalf of the organization - on the part of the tenant. The individual indicates the last name, first name and patronymic - on the part of the lessor. A citizen can indicate his passport details and registration address in the preamble.
The main point of a vehicle rental agreement is its subject – a car. Here you should specify the technical and other characteristics of the machine as accurately as possible:

brand, model;
state number;
VIN number;
year of issue;
engine power;
other information supported by the vehicle passport.

PTS details should also be specified in the contract (its series, number, by whom and when issued). If additional equipment is available, please include it in the description.

A separate paragraph indicates that the vehicle belongs to an individual on the basis of ownership and a reference is made to a document confirming it.
The assessment of the value of the subject of the contract also plays a role. The parties have the right to independently agree on it. In case of loss of property, the lessor may claim the amount of damage caused to him in the specified amount.
The agreement specifies the purposes for using the car.
The rights and obligations of the lessor are determined. Responsibilities may include:

provide vehicles within the framework of the concluded agreement;
carry out repairs as necessary (the parties can agree on the scope of repair work to be carried out at one or another expense).

The rights and obligations of the tenant are established. At the same time, he can use the car for the purpose established in the contract. It is permissible to stipulate the moment of sublease of the vehicle.

The tenant is obliged:

bear the costs that arise in connection with the operation of the car;
pay lease payments within the period established in the agreement;
upon expiration of the contract, return the car in good condition.

It is advisable to determine the composition of the costs that will be paid by the tenant and the landlord.

The essential point is the amount of rent and the procedure for settlements between the parties. Here you should indicate the frequency of payment, set the date no later than which it must be credited to the lessor, and the payment method: cash or non-cash.
Contract expiration date.
The document is completed with the details of both parties and signatures.

An integral part of the car rental agreement is the acceptance certificate. Moreover, it is drawn up when the property is transferred from the lessor to the lessee. After the expiration of the agreement, the car is also transferred back according to the act.

Peculiarities

When drawing up a rental agreement for a car with a crew, it is important to take into account the point that the rental relationship is not recognized as an employment relationship. The risk of such a metamorphosis increases when the text of the agreement contains incorrect wording containing labor terminology. Therefore, it is recommended to avoid words that can be regarded as a relationship between employer and employee, for example, “salary”, “tariff scale”, “position”, etc.

The lessor provides the lessee with the technical operation and management of the vehicle. But she is in no way in an employment relationship with him.

The second nuance is related to the payment of personal income tax to the budget on the income received by an individual from renting out a car. An individual entrepreneur acting as a lessor calculates and pays taxes independently.

If a legal entity rents a vehicle from a citizen who is not an individual entrepreneur, then it pays personal income tax on its own, as a tax agent. This must be stated in the text of the agreement, since the lessor will receive payment minus tax.

A sample agreement for renting a car without a crew, concluded between an individual (Lessor) and a legal entity (Lessee).

CAR RENTAL AGREEMENT

1. THE SUBJECT OF THE AGREEMENT

1.1. The Lessor transfers for temporary use to the Lessee of the make of the year, engine No., body No., colors, license plate, registered in the traffic police of the region, owned by the Lessor on the right of private ownership

1.2. The cost of the car is set in rubles on the basis of the appraisal report, which is an Appendix to this agreement.

2. CONDITIONS OF THE AGREEMENT

2.1. The Lessor provides the car in good condition according to the Transfer and Acceptance Certificate, which is an integral part of this agreement.

2.2. The lessee undertakes, upon expiration of the contract, to return the car in a condition corresponding to that reflected in the Transfer and Acceptance Certificate , taking into account normal wear and tear.

2.3. The lessee makes repairs to the car at his own expense.

2.4. The lessor is given the right to use the leased car for personal purposes during non-working hours, using his own fuel and lubricants (gasoline, etc.).

2.5. When using the car in accordance with clause 2.4, the parties are obliged to transfer the car to each other in good condition. When accepting and handing over the vehicle, the parties check its technical condition, discuss any existing faults and then eliminate them in accordance with Section 5 of this agreement.