What documents does a driver need to transport cargo?

What documents are required for transporting goods by Gazelle class road transport?

According to current legislation, during each cargo transportation the driver must have a certain package of documents with him. This package includes accompanying documents for cargo transportation, such as:

driving license for a vehicle of the appropriate category (if the period of driving license has expired, the license must be replaced). On our website you can see what documents are needed to replace a driver’s license;
waybill;
an agreement concluded between the sender of the transportation, its recipient, as well as all intermediaries;
route waybill.

The absence of even one document is a violation and is punishable according to the law. It is worth considering each document separately.

Consignment note

The consignment note is the main document of cargo transportation.
It is issued by the person or company who is the customer and sender. There are four copies, which must be notarized. The document consists of two parts:

The first part is called commodity. It contains detailed information about the goods being transported (type, quantity, storage and transportation conditions, etc.).
The second part is called transport. It describes the route of the vehicle, information about the driver and technical parameters of the car.

It is important to note that this document may not be included in the package. This is legal in cases where the cargo is transported by the buyer himself. In other situations, the absence of a waybill is a violation and makes cargo transportation illegal.

Road transportation is the most convenient way to deliver goods. This is perhaps the only way to get the product delivered straight to your door.

Contract of carriage

This document confirms the legality of cargo transportation. It must be concluded between the sender and the carrier. It must also be signed by the driver of the vehicle or the freight forwarder. This document can be replaced with a power of attorney, provided that all the necessary company seals are present.

Waybill

A waybill is a document containing information about the transportation route. It is issued by the company transporting the cargo. The form must contain the following information:

the type of vehicle, its make and model and the individual registration number of the vehicle. If your vehicle is not registered, look here for documents for vehicle registration;
full name of the organization involved in cargo transportation;
information on the amount of fuel consumption required for transportation;
the date of concluding an agreement with the companies and issuing a waybill;
serial number of the invoice for the transported goods.

The waybill must contain a tear-off coupon. It is drawn up during the process of concluding a cargo transportation contract and contains its seal. The document is verified by the company providing freight transportation services and is sent along with a receipt for payment to the customer for the transportation of the product.

Additional documents

Depending on the specific conditions of the cargo transportation, in addition to the main package, additional documents may be required for transporting goods by road:

Vehicle passport and documents confirming the fact of passing a technical inspection.
If the driver of the vehicle is not its owner, an employment contract is required.
Invoice for cargo transportation - if the CTN does not contain complete information.
If the cargo is food products, a sanitary passport is required.
Veterinary passport if the cargo is an animal.
When transporting alcohol-containing products, an appropriate certificate will be required.
In case of transportation in a refrigerator, a product quality certificate will be required, which should indicate information about the temperature level.

You can watch the video below about the necessary additional documents for transporting cargo:

Special cases

When transporting special cargo (large dimensions, flammable, chemical, etc.), additional documents or signs may be required. These include:

a certificate confirming the right to transport large or dangerous goods;
identification signs or flashing lights signaling dangerous cargo transportation;
a route sheet created in advance;
various cargo safety certificates, etc.

What documents are needed for the traffic police for transported cargo?

Transportation of goods requires not only compliance with transportation rules, but also a certain package of documents. They make it possible to move around Russia without the risk of receiving a fine or delaying the car. The specific set of documents depends on the characteristics of transportation, the nature of the cargo and other circumstances. What documents are needed to transport cargo across Russia without problems from the traffic police?

Transportation within the Russian Federation

Chapters 40 and 41 of the Civil Code of the Russian Federation establish general rules for cargo transportation and the responsibilities of the freight forwarder. The form and specific list of documents are determined by regulations of the Government of the Russian Federation and federal laws. All cargo must be accompanied by accompanying documentation. Without them, the car may be fined or detained until all the circumstances are clarified. And this may not have the best effect on the content. The traffic police inspector can check the documents. If violations are detected, he has the right to stop further movement of the vehicle. All documents are divided into two main groups - basic and additional. The main ones are the following:

Consignment note. This is the main document that the traffic police inspector requires during an inspection. The sender must affix the organization's stamp;
Invoice. It is compiled in 4 copies. One each must remain with the sender of the cargo and its recipient. Two more copies are used by the carrier to pay the client;
Agreement for the provision of cargo transportation services. It can be replaced with a special power of attorney. It is issued in the driver's name. The seal of the organization and the signature of the responsible person must be affixed;
The waybill is issued by the carrier. It takes into account the performance of the vehicle and the driver.

The consignment note must have two sections: transport, which contains information about the carrier, route, technical data of the car and driver, and commodity. It reflects the name, quantity and total weight of the cargo. Price data included. This document contains a list of additional documentation. If the customer independently picks up the cargo from the supplier and solves problems with delivery, there is no need to arrange it. You can use a simple invoice for the goods. The following additional documents are required:

Quality certificate (issued by the sender);
A book about the temperature level in a refrigerator. It is necessary when transporting perishable products;
Veterinary passport for transportation of animals;
Certificate of transportation of alcohol-containing products;
Packing list. It is necessary if the consignment note does not contain complete information about the cargo being transported.

It is advisable to give the driver an invoice, an agreement between the supplier and the buyer. This is not necessary, but they will avoid a conflict situation with the traffic police. The driver must have not only documents for the cargo. At the request of the traffic police inspector, a driver's license and MTPL insurance policy, a document on ownership or a power of attorney to drive a car are provided. If the driver is the owner of the car, an employment contract with the transport company is additionally required; as well as a sanitary passport for the car if food is transported.

Dangerous and bulky cargo

If particularly dangerous goods are transported, the route must be agreed upon with the traffic police. Coordination is also necessary if transportation is carried out in a convoy of 3 or more vehicles, as well as under difficult road conditions. When transporting dangerous goods, special documentation is additionally provided:

Certificate of transportation of dangerous goods;
Certificate of appropriate training for the driver;
Certificate of quality and safety for packaging and dangerous goods;
Emergency card;
Certificate of approval for the vehicle to transport dangerous goods;
Route sheet;
List of addresses and telephone numbers of responsible specialists;
Waybill with the mark “Transportation of exhaust gas”.

If you plan to transport large cargo, additional documentation will also be required. A permit is required to travel on public roads. Upon receipt of a permit, a state fee is paid. The legislation establishes fines and other types of punishment when violations are detected by an inspector.

International shipping

When transporting internationally, the driver must have the necessary documents for the cargo and the vehicle. They must be with him during the entire route along Russian roads. Transportation is accompanied by documents confirming the name of the product, the route and the cost of the cargo. The driver must have the following with him:

Driver's license and vehicle registration certificate;
CMR set, which is a waybill;
CMR insurance;
TIR. This is a customs transit document about transportation across the border in customs-sealed bodies;
Permission. This is a permit for transportation in carriers' vehicles;
Certificate of sealing. It indicates that the vehicle is allowed to transport cargo with customs seals;
ADR permission. It is issued if dangerous goods are transported;
Invoice. This is an invoice;
Packing list. It contains information about the sender and recipient, size, volume, quantity and weight characteristics of the cargo;
Certificate of origin. It confirms that the shipment was entirely manufactured or processed in the country of issue.

It is worth noting that TIR is one of the main documents in international road freight transportation. Designed to speed up and facilitate the procedure for international road transport as much as possible by reducing customs red tape at the border. TIR operates on the territory of countries that have signed the relevant convention. In Russia, it has recently been used to a limited extent. In addition to TIR, additional security is now required - a guarantee guarantee, a guarantee certificate, a bank guarantee, a customs carrier certificate or customs escort.

Conclusion

Thus, with correctly completed documents, a hassle-free transportation is guaranteed for all parties to the transaction. The forwarder has the opportunity to refuse to perform the work if the package of documents is insufficient. Otherwise, a traffic police inspector may stop him and detain the car.

What documents are needed for the smooth transportation of cargo across Russia?

Our modern life is impossible without the transportation of goods. Almost every Russian at least once in his life is faced with the problem of transporting furniture, belongings or equipment. And this is not to mention the fact that food, household goods, etc. need to be delivered to stores every day. Transportation of goods is required in all spheres of human life. However, the process of transporting goods is not as simple as it might seem at first.

In order for your cargo to be delivered smoothly to the recipient, you need to take care of the accompanying documents. Without them, the truck carrying out the transportation may be fined or even detained.

All necessary accompanying papers can be divided into two groups: basic and additional. The first group includes:

Waybill. This document must be kept with the truck driver during the transportation of cargo. It is issued by the transport company that carries out the transportation;

Consignment note. This paper can be called the main one in the entire list of documents. Its preparation must be carried out by the sender of the cargo. When filling out the invoice in the transport section, you need to indicate information about the driver, car, and route. The goods section contains data on the weight, cost and quantity of goods and things transported, as well as a detailed list of them.

In addition, the consignment note lists additional documents for the transported cargo (which are available). The consignment note is issued in four copies. They are issued to the consignor, consignee, cargo carrier, and the fourth is attached to the customer’s invoice for payment for transportation of goods;

The third main document is an agreement concluded between the shipper (or consignee) and the transport company. The driver of the car carrying out the transportation may not have the original, but a copy of this agreement, but it must be certified by one of the parties. Let us note that the contract is a very important document; it confirms that the delivery of this cargo is entrusted to this particular carrier.

The contract can also be replaced by a power of attorney for cargo transportation. It must be issued by the sender or recipient of the cargo in the name of the driver of the vehicle. It is certified by a seal.

Additional documentation includes:

Packing list. It is mandatory if the consignment note does not contain a complete list of the cargo being transported;

Certificates of quality, conformity, passports. Their presence is determined by the type of cargo being transported;

In order to avoid unnecessary problems with traffic police inspectors, many carriers attach an agreement between the supplier and the buyer, invoices, etc. to the accompanying documents, although they are not mandatory papers.

We got acquainted with the documentation that must accompany the transported cargo. However, in addition to this, the driver carrying out the transportation must have his own package of documents. It includes:

driver's license;
a document giving the right to dispose or own a car (power of attorney, registration certificate);
certificate of completion of the GTO;
a copy of the employment contract between the driver and the transport company in the case where the driver is not the owner of the vehicle;
MTPL insurance policy;
If food products are transported, you also need a sanitary passport for the vehicle.

Thus, the presence of all of the above documents will allow you to be sure that there will be no delays during the transportation of cargo due to misunderstandings with the traffic police officers.

Documents required for road freight transportation across Russia

No commercial cargo transportation can be carried out without documentary support. Documents for the cargo, firstly, confirm the very fact of transportation and the fact that the driver carrying the cargo did not steal it or take it out without permission from some warehouse. Secondly, they determine the cost of transportation (which, by the way, is included in the final cost of the goods!), regulate relations with the carrier and are the basis for settlements with him.

Since cargo transportation involves the movement of goods from one owner to another, then, thirdly, documents are necessary for accounting: write-off and receipt of goods. Fourthly, they can generally serve as evidence that the vehicle is allowed to travel on roads, and the cargo it transports satisfies mandatory requirements. And fifthly, the necessary documentation helps to maintain statistical records and other types of control.

Mandatory set of documents

In principle, different documents may be required in different cases: it all depends on what kind of cargo the car is carrying. However, at the same time, there is a standard set of documents that must accompany every commercial cargo transportation across the territory of the Russian Federation. It includes:

A consignment note (or consignment note in form 1-T) is the main document that performs a dual function: on the one hand, it contains all the necessary information about the cargo and serves as the basis for writing off and posting the goods, and on the other hand, it keeps records of the transport completed work, determines the relationship between the shipper (or consignee) and the carrier and establishes the procedure for payment for transport services provided.

However, at the same time, the consignment note is not the only document that can accompany and regulate the cargo transportation process. On July 25, 2011, after the Government of the Russian Federation approved the “Rules for the transportation of goods by road,” a new form began to be used - a waybill . As the name suggests, this document is “responsible” only for transport services, and therefore is not used for accounting and write-off of goods. For these purposes, a consignment note (form TORG-12) is used. By the way, it is not among the documents required to accompany the cargo. Since this consignment note is intended specifically for the shipper and consignee, it is issued in two copies and can be transmitted both through the driver and through other communication channels (mail, Internet).

However, due to the fact that the validity of the consignment note has not yet been cancelled, two options can be used equally for commercial cargo transportation: either a consignment note or a transport consignment note (supplemented by a consignment note - TORG-12). By the way, the confusion in the documentation is such that it is often recommended to fill out both forms for one flight.

The waybill is intended for calculations within the carrier company: calculating wages to the driver, writing off fuel costs, depreciation, etc., as well as to confirm the fact of cargo transportation. It is handed to the driver and contains information such as: information about the vehicle, its owner and driver, route, cargo weight and transport/waybill number, speedometer readings, number of trips completed, start and end time of the task. etc. In addition, a waybill is a document that the transport inspectorate has the right to require to verify the legality of cargo transportation.

The agreement between the consignor (consignee) and the carrier , as a document accompanying the cargo, first of all confirms that the transportation of this cargo is entrusted to this particular carrier. Plus, it, of course, determines the rights, obligations and responsibilities of the parties, terms and conditions of delivery, payment procedure, etc. power of attorney for the carriage of goods, issued by the consignor or consignee in the name of the driver, can be used in the same way

What other documents may be needed when transporting cargo across the Russian Federation?

As already noted, it all depends on what kind of cargo is being transported. For hazardous substances, large and heavy cargo, food, etc. Additional, but no less mandatory, accompanying documentation will be required. Namely:

Permission to travel on roads: obtained when transporting dangerous, large and/or heavy cargo.
ADR certificate: confirms the fact that the vehicle is approved for the carriage of dangerous goods. In addition, the driver transporting dangerous goods must also have an ADR certificate of completion of appropriate training.
Written instructions: are drawn up when transporting dangerous goods and describe the threat posed by the substance/article being transported, as well as the necessary measures that must be taken in the event of a particular emergency.
ATP certificate: issued for a vehicle approved for transportation of perishable goods.
Checklist for checking the temperature of the cargo and the air in the body of the car: its presence is a prerequisite if perishable goods are transported.
Safety data sheet for chemical products: issued for a hazardous substance (product), describes its composition, characteristics, chemical and physical properties, potential threats, as well as general principles for handling it, and therefore is necessary both for drawing up a transportation plan and directly for loading -unloading, warehousing and transportation.
Veterinary certificate: confirms the absence of pathogens of dangerous diseases in transported products of animal origin (or, in fact, in the animals themselves).
Quarantine certificate: indicates the safety of products of plant origin and is required if these products are exported outside the established quarantine phytosanitary zone.

In addition, other certificates may accompany the cargo: sanitary and epidemiological conclusion, fire safety certificate, radiation control certificate, declaration of conformity, environmental certificate... Depending on the type of cargo, they can be either mandatory or voluntary, but for transportation directly inside Russia, as a rule, does not require their presence: they are needed after the cargo becomes a commodity and arrives for sale.

Sometimes, by the way, in order to avoid problems with the transport inspection and traffic police officers, an invoice and an agreement between the supplier and the buyer are also attached to the package of documents for the cargo, but in fact their requirement is unnecessary.

Naturally, in no case should we forget about driver's documents and vehicle documents , which are required regardless of whether the car is traveling empty or loaded and what kind of cargo it is carrying. This:

driver's license;
vehicle registration certificate;
technical inspection certificate;
compulsory civil liability insurance policy (OSAGO);
a copy of the employment contract between the driver and the transport company (if the driver is not the owner of the vehicle).

As for cargo insurance , this measure is not mandatory when carrying out domestic Russian road freight transportation, and therefore entirely depends on the will of the consignee or consignor and cannot be required by any regulatory authority.

Accompanying documents for cargo transportation, the main nuances of their preparation

Transporting cargo is a special procedure that can only be carried out if certain rules are observed. There is a list of papers officially approved by legislative acts that are mandatory in this case. First of all, it is necessary to correctly prepare all general accompanying documents for the transportation of goods, and then take care of additional papers and special permits, if necessary.

General purpose papers

Many drivers are interested in what documents are needed to transport cargo, so that no problems arise in the event of an inspection with the competent authorities. The list of official papers is as follows:

Driver's license for the right to drive a vehicle of the appropriate category.
Waybill (Bill of Lading). Download the form
An agreement between the sender, the recipient and the intermediary carrying out the transportation. Download sample contract
Waybill. Download the form

All of the above documents are needed for the transportation of any types of goods, and cannot be replaced with other papers. It is worth noting some features of this documentation.

The invoice for the carriage of goods is one of the most important evidence that the driver will need to present during inspection. This document must be issued by the organization or person who is the sender. In this case, this paper must be officially approved by the appropriate seals. It must be made in four copies, one of which is received by the sender and the recipient, and two remain with the transport company. This document contains two important parts:

Product section. This part indicates a complete description of the goods, which other documents for the carriage of goods do not provide.
Transport section. This element should contain the most complete information about the route, the name of the sender and intermediary, as well as data about the driver and technical characteristics of the car.

In some cases, you can refuse the consignment note. Most often this happens when the buyer carries out transportation. Documents for the transportation of goods in this case do not require a specification form, since the entire process takes place between the two objects of the contract without intermediaries in the form of a transport company.

The contract must be signed. This is done by the driver or the forwarder accompanying the car. It is not necessary that this paper be original, as certified copies can be used. This confirms the legality of transportation. Instead of a contract, it is allowed to use a power of attorney if it also bears the appropriate seals of the organizations.

Paperwork

The waybill must be issued by the company directly involved in transportation. This form must have certain elements, among which experts highlight:

type of car and its license plate number;
name of the organization that issued the document;
information on the amount of fuel consumption;
date of registration;
cargo invoice number.

The waybill is issued together with a tear-off coupon - a special element that is issued by the customer of the cargo and certified by his own seals. This form is processed by the transport company, after which it, along with a check for the service provided, is sent to the person who ordered it.

The waybill form must be filled out by the appropriate persons, who are the medical officer of the organization, the dispatcher and the technical worker. It is important not only to correctly fill out the documents for transporting cargo, but also to give the driver the appropriate permission.

Additional Document Types

The question of what documents are needed to transport cargo is quite difficult to answer unequivocally. This is due to the fact that there are quite a lot of nuances in each specific case that should be taken into account. Without them, responsible persons may receive a fine for non-compliance with laws or have certain difficulties dealing with the competent authorities.

If necessary, the following documents must be prepared for transporting cargo by road:

Agreement and document confirming the actual shipment of goods.
Invoice for goods, if incomplete information about the transported cargo was indicated in the consignment note.
Vehicle title and technical inspection.
Document of compulsory insurance of the vehicle owner.
An employment contract under which the driver works, if he is not the direct owner of the car (or a copy of this document).
Sanitary passport if food products are transported.
Certificate confirming the quality of the product.
A book indicating the temperature of the refrigerator-refrigerator if perishable products are transported.
Veterinary passport if animals are transported.
A certificate issued for products containing alcohol if alcoholic beverages are transported.

What accompanying documents are needed to transport cargo is determined directly by the type of cargo. In each specific case, this may be an individual, unique package of papers, so it is very important to be extremely careful when receiving and filling them out.

Special cases of transportation

In some cases, special documents are required for the transportation of goods by road. These include the following official papers:

A certificate confirming the company’s right to transport large or dangerous goods.
Certificate indicating the driver’s preparatory process for carrying out work transporting dangerous goods. In it, the total driving experience must exceed three years without interruption of this work activity. If the driver does not have the appropriate experience, the collected and executed documents for the transportation of goods are of no importance.
A certificate confirming the safety and quality characteristics of cargo packaging.
Special identification mark for dangerous goods.
A certificate confirming the preparation of a vehicle for the carriage of dangerous goods.
Pre-created route sheet with transportation permission period.
Telephone numbers and addresses of all persons concerned with the transportation of these dangerous goods.
A specially designed waybill, which indicates the hazard number of the cargo in accordance with UN standards.

The above documents for the carriage of goods by road are considered mandatory only under certain circumstances. In addition, such transportation still needs to be coordinated with the traffic police. The following cases that contribute to this should be highlighted: transportation of high-risk cargo; transportation in difficult road and climatic conditions; traveling in a convoy with more than 3 cars.

Documents for the transportation of cargo that has unusually large dimensions or weight are supplemented with special papers authorizing these actions. In this case, you will also have to pay a certain amount of money as a state fee.

Transportation of secret documents is carried out according to special rules. This is due to the fact that their design, reproduction, development and handling are much more difficult than with ordinary papers. Transportation of secret documents requires a strictly guarded vehicle and special storage conditions.

Fines for violations of transportation rules

The Ministry of Transport has adopted another law that concerns road transportation. According to the bill, penalties for transportation without the appropriate accompanying papers will be increased. It is worth noting that both the drivers themselves and the company will be subject to fines. If the driver does not have a bill of lading, a work order, a cargo bill of lading and a work order, then the driver will be forced to pay up to 1,500 rubles, and as for officials, the amount will increase to 20,000 rubles. Transport companies, in turn, will pay a fine of up to 250 thousand rubles.

Transporting cargo without accompanying documents may result in a fine or deprivation of your driver's license. That is why it is very important to carefully fill out all the paperwork in each of the authorities that are responsible for this procedure.